Hands-On: Finding the Right AI Tools

In this workshop, you’ll systematically assess and match AI tools to your actual needs.

Exercise 1: Task & Workflow Audit (10 min)

List 5 tasks you perform regularly that feel repetitive, time-consuming, or low-value:

1. Task: __________ | Time/week: _____
2. Task: __________ | Time/week: _____
3. Task: __________ | Time/week: _____
4. Task: __________ | Time/week: _____
5. Task: __________ | Time/week: _____

For each task, answer:

• Is it repetitive or creative?
• What format or modality? (text, image, code, audio, data)
• What is current quality vs desired?
• What are the main bottlenecks or frustrations?

Exercise 2: AI Tool Candidates (15 min)

Based on your tasks, brainstorm AI tools that could help. Use a table like this:

For each candidate, note:
• Key feature(s) that match task
• Potential drawbacks
• How it might integrate into your current workflow

Exercise 3: Pilot & Evaluation Plan (5 min)

Pick top 1–2 tools and draft a small pilot plan:

• Tool name: __________
• Start date: __________
• Use case / task to test: __________
• Success metric(s): e.g. time saved, quality, user feedback
• Duration of pilot: e.g. 1 week, 2 weeks

After the pilot, reflect on:

• What worked well?
• What friction or failures occurred?
• Would you keep using it? Why / why not?